Online W-2 Instructions

  1. Go to the State of Kansas Employee Self-Service website.
    1. Mozilla Firefox are the most compatible browsers for this site.
  2. Log in
    1. Employee ID - Your State of Kansas Employee ID is an 11 digit number beginning with a capital letter and can be found on the top of your paystub as SOKS ID. [example: J0001234567]
    2. Password -
      1. If you are a first time user, you will need to contact the Payroll Office by email or phone to get your temporary password. 
      2. If you are a returning user and do not remember your password, use the Forgot Your Password? link under the sign in button.
      3. If the above options do not allow access, please call the State of Kansas Help Desk to have your password reset.
  3. My System Profile - Maintain Email, Password, and Secret Question & Answer
    1. Click on the My System Profile box.
    2. Set up a primary email account, email type, and email address.  If you have logged in before this info may already be entered.  The email does not have to be your KU email.
    3. Click on Maintain Secret Question & Answer for "Forgot Password" to set up a security question.  If this is already completed you may skip to step 4.
    4. Select a question from the drop down menu.
    5. Enter a response and click OK.
    6. It will take you back to the General Profile Information page - click Save.
    7. Navigate back to the home page.
  4. Click the W-2 Consent, Reissue, Forms box.
    1. Your current status will show on the first page.
      1. If it shows you currently receive W-2 forms electronically you may skip to step 5.  You do not have to give consent again.
      2. This is also where you can withdraw your consent.
    2. Read the consent.
    3. Check the box to grant consent and click submit.
    4.  Enter your password to verify your identity and click continue.
  5. Click on the View W-2/W-2C Forms in the menu on the left side of the screen,
    1. The most current W-2 will show.
    2. Click on Year End Form to view your W-2.
      1. W-2s come up in a pop-up window.  If your pop-up blocker is on your browser should show an alert at the top to ask if you wish to allow the pop-up.  Click allow.
    3. To view other tax years, click on View a Different Tax Year.

 

Helpful Hints:

If you are having trouble with the website, try using Mozilla Firefox.

Make sure your pop-up blocker is off or allows the website to show a pop up window.

If you had to update your profile, try logging off and then logging back in.

Email payroll@ku.edu for further assistance.


Contact Us

KU Payroll Services
Carruth O’Leary
1246 W Campus Rd, Room 145
Lawrence, KS 66045

Phone support
785-864-4385
Phone
Who to Contact

Timesheets

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Health Insurance Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.

Retirement Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.
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