Payroll Services serves the University’s diverse customer base by providing accurate and timely compensation to all staff, faculty and student employees in an efficient manner. We are committed to maintaining the most current understanding of Federal, State and University regulations regarding payroll in order to provide accurate information.
The New 2020 W-4 Form
The IRS has released the new 2020 W-4 form, which has been revised from the standard W-4 template. Please read the instructions included with the form or consult a tax expert for assistance. Employees are not required to fill out the new form unless they are changing their W-4 status.
Exemption Status for Federal Income Withholding Tax Expires
Employees who claim exempt from Federal income withholding tax on the W-4 must submit a new W-4 form to continue claiming exempt status for 2020. The new W-4 must be in our office by Fri, Dec 27th to be in effect for the January paycheck. The W-4 can be updated online or by the paper form. See our W-4 Exemption page for more information.
2019 W-2s will not be available online until mid-January. W-2s will be mailed by Jan 31st.
Once available, the quickest way to access your W-2 is online. You will need to log into the State of Kansas Self Service website and follow the online W-2 instructions.
The State of Kansas issues W-2s by mail or online only. They cannot be emailed. The University of Kansas does not have access to print W-2s, however, you are welcome to come to our office for assistance in accessing your W-2 online. See our W-2 page for more information.
Employer Fringe Parking Costs
The State of Kansas Dept of Administration has notified us they are no longer charging the employer fringe on employees' parking deductions. The fringe was 6.65% based on the amount the employee paid (e.g. if the employee paid $360 annually, the employer cost would be $23.95 anually.)
New Withholding Tax for Washington and District of Columbia
We have been recently notified by the Kansas Department of Administration of additional tax withholding requirements applicable to the University of Kansas.
- For those employees who work in the District of Columbia, there is a new employer fringe of .62% which will be assessed on each applicable paycheck. This is for the DC Paid Family Leave Program.
- For those employees who work in the State of Washington, there is a new employee tax of .04% which will be deducted from each applicable paycheck. This is for the Washington State Paid Family and Medical Leave.