Payroll Services serves the University’s diverse customer base by providing accurate and timely compensation to all staff, faculty and student employees in an efficient manner. We are committed to maintaining the most current understanding of Federal, State and University regulations regarding payroll in order to provide accurate information.




2019 W-2s are now available online!

2019 W-2s are now available online.  W-2s will be mailed by Jan 31st.

The quickest way to access your W-2 is online.  You will need to log into the State of Kansas Self Service website and follow the online W-2 instructions.

The State of Kansas issues W-2s by mail or online only.  They cannot be emailed.  The University of Kansas does not have access to print W-2s, however, you are welcome to come to our office for assistance in accessing your W-2 online.  See our W-2 page for more information.


The New 2020 W-4 Form

The IRS has released the new 2020 W-4 form, which has been revised to reflect changes made to the federal tax law.  Please read the instructions included with the form or consult a tax expert for assistance.  See our Federal W-4 Form page for more information.

Current employees are NOT required to fill out the new form unless they are changing their W-4 status, but may choose to submit a new form.  If you choose not to complete a new W-4, federal tax withholding will continue to be based on the most recent W-4. 


Volunteer Income Tax Assistance Program (VITA)

The KU School of Law students provide free federal and state tax preparation services to those who qualify through the Volunteer Income Tax Assistance program.  Visit their website for more information.


Exemption Status for Federal Income Withholding Tax Expires

Employees who claim exempt from Federal income withholding tax on the W-4 must submit a new W-4 form to continue claiming exempt status for 2020.  The new W-4 must be in our office by Fri, Dec 27th to be in effect for the January paycheck.  The W-4 can be updated online or by the paper form.   See our W-4 Exemption page for more information.


Employer Fringe Parking Costs

The State of Kansas Dept of Administration has notified us they are no longer charging the employer fringe on employees' parking deductions.  The fringe was 6.65% based on the amount the employee paid (e.g. if the employee paid $360 annually, the employer cost would be $23.95 anually.)


Contact Us

KU Payroll Services
Carruth O’Leary
1246 W Campus Rd, Room 145
Lawrence, KS 66045

Phone support
Who to Contact


Contact HR/Pay at (785) 864-0600
or by email at

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at

Health Insurance Deductions

Contact Staff Benefits at (785) 864-4946
or by email at

Retirement Deductions

Contact Staff Benefits at (785) 864-4946
or by email at
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