Online W-2 Instructions
- Go to the State of Kansas Employee Self-Service website.
- Mozilla Firefox is the most compatible browser for this site.
- Log in
- Employee ID - Your State of Kansas Employee ID is an 11 digit number beginning with a capital letter and can be found on the top of your paystub as SOKS ID. [example: J0001234567]
- Password -
- If you are a first time user, you will need to contact the Payroll Office by email or phone to get your temporary password.
- If you are a returning user and do not remember your password, use the Forgot Your Password link under the sign in button.
- If the above options do not allow access, please call the State of Kansas Help Desk to have your password reset
- Help Desk Phone: (785) 296-1900 or toll-free at 1-866-999-3001.
- Help Desk hours are from 8:00 am to 4:30 pm, Monday - Friday.
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- My System Profile - Maintain Email, Password, and Secret Question & Answer
- Click on the My System Profile box.
- Set up a primary email account, email type, and email address. If you have logged in before this info may already be entered. The email does not have to be your KU email.
- Click on Maintain Secret Question & Answer for "Forgot Password" to set up a security question. If this is already completed you may skip to step 4.
- Select a question from the drop down menu.
- Enter a response and click OK.
- It will take you back to the General Profile Information page - click Save.
- Navigate back to the home page.
- Click the W-2 Consent, Reissue, Forms box.
- The W-2/W-2c Consent is the first page.
- Your consent status will show at the top of the page.
- If it shows you currently receive W-2 forms electronically you may skip to step 5. You do not have to give consent again.
- This is also where you can withdraw your consent.
- Read the consent.
- Check the box to grant consent and click submit.
- Enter your password to verify your identity and click continue.
- Click on the View W-2/W-2C Forms in the menu on the left side of the screen,
- The current W-2 year will show or you can select the year you wish to view from the drop down menu at the top of the page.
- Click on the View Form box under the Year End Form column to view your W-2.
- W-2s open in a pop-up window. If your pop-up blocker is on your browser should show an alert at the top to ask if you wish to allow the pop-up. Click allow.
Helpful Hints:
- Use Mozilla Firefox or Microsoft Edge.
- Use a laptop or desktop computer rather than a mobile device.
- Make sure your pop-up blocker is off or allows the website to show a pop-up window.
- If you had to update your profile, try logging off, close your browser, and then logging back in.
Email payroll@ku.edu for further assistance.