Online W-2 Instructions

1. Go to the State of Kansas Employee Self-Service website.
   1. Mozilla Firefox is the most compatible browser for this site.
2. Log in
   1. Employee ID - Your State of Kansas Employee ID is an 11 digit number beginning with a capital letter and can be found on the top of your paystub as SOKS ID. [example: J0001234567]
   2. Password -
      1. If you are a first time user, you will need to contact the Payroll Office by email or phone to get your temporary password. 
      2. If you are a returning user and do not remember your password, use the Forgot Your Password link under the sign in button.
      3. If the above options do not allow access, please call the State of Kansas Help Desk to have your password reset
         1. Help Desk Phone: (785) 296-1900 or toll-free at 1-866-999-3001.
         2. Help Desk hours are from 8:00 am to 4:30 pm, Monday - Friday.
3. My System Profile - Maintain Email, Password, and Secret Question & Answer
   1. Click on the My System Profile box.
   2. Set up a primary email account, email type, and email address.  If you have logged in before this info may already be entered.  The email does not have to be your KU email.
   3. Click on Maintain Secret Question & Answer for "Forgot Password" to set up a security question.  If this is already completed you may skip to step 4.
   4. Select a question from the drop down menu.
   5. Enter a response and click OK.
   6. It will take you back to the General Profile Information page - click Save.
   7. Navigate back to the home page.
4. Click the W-2 Consent, Reissue, Forms box.
   1. The W-2/W-2c Consent is the first page.
   2. Your current consent status will show at the top of the page.
      1. If it shows you currently receive W-2 forms electronically you may skip to step 5.  You do not have to give consent again.
      2. This is also where you can withdraw your consent.
   3. Read the consent.
   4. Check the box to grant consent and click submit.
   5. Enter your password to verify your identity and click continue.
5. Click on the View W-2/W-2C Forms in the menu on the left side of the screen,
   1. The current W-2 year will show or you can select the year you wish to view from the drop down menu at the top of the page.
   2. Click on the View Form box under the Year End Form column to view your W-2.
      1. W-2s come up in a pop-up window.  If your pop-up blocker is on your browser should show an alert at the top to ask if you wish to allow the pop-up.  Click allow.

Helpful Hints:

• Use the Mozilla Firefox browser.
• Use a laptop or desktop computer rather than a mobile device.
• Make sure your pop-up blocker is off or allows the website to show a pop-up window.
• If you had to update your profile, try logging off, close your browser, and then logging back in.

Email payroll@ku.edu for further assistance.