Online W-2 Instructions

  1. Go to the State of Kansas Employee Self-Service website.
    1. Internet Explorer or Mozilla Firefox are the most compatible browsers for this site.
  2. Log in
    1. Employee ID - Your State of Kansas Employee ID is an 11 digit number beginning with a capital letter and can be found on the top of your paystub as SOKS ID. [example: J0001234567]
    2. Password -
      1. If you are a first time user, you will need to contact the Payroll Office by email or phone to get your temporary password. 
      2. If you are a returning user and do not remember your password, use the Forgot Your Password? link under the sign in button.



        *If you need help logging in, please call the Employee Self-Service Help Desk.
  3. Update Your Profile / Set Up Your Primary Email and Security Question (if required)
    1. Click on Update My Profile at the top of the main menu
    2. Set up a primary email account, email type, and email address.  This info may already be there.


       
    3. Click on Change or set up forgotten password help to set up a security question.  If you have already set up a security question, you can skip to step 4.
    4. Select a question from the drop down menu
    5. Enter a response (make a note of your security question for the future)
    6. Click OK
    7. It will take you back to the General Profile Information Page - Click Save.









       
  4. Give Consent to receive your W-2 electronically.
    1. Click on W-2/W-2c Consent
    2. Read the consent
    3. Click the box to grant consent.
    4. Click the Submit button. 
      *If you have previously given consent to receive your W-2 online, the form will show your status as “Consent received.”  You do not have to give consent again. 
      Be careful not to check the box to withdraw your consent.
       
  5. Click on View W-2/W-2c Forms  

    1. The most current W-2 will show.
    2. Click on Year End Form to view your W-2.
    3. To view other tax years, you can click View a Different Tax Year

Helpful Hints:

If you are having trouble with the website, try using Explorer or Firefox.

Make sure your pop-up blocker is off or allows the website to show a pop up.

If you had to update your profile, try logging off and then logging back in.

PLEASE NOTE:  Kansas Employee Self Service is designed for all state employees; therefore, some options may not work or provide accurate information for University of Kansas Employees. 


Contact Us

KU Payroll Services
Carruth O’Leary
1246 W Campus Rd, Room 145
Lawrence, KS 66045

Phone support
785-864-4385
Phone
Who to Contact

Timesheets

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Health Insurance Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.

Retirement Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.
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