Payroll Services serves the University’s diverse customer base by providing accurate and timely compensation to all staff, faculty and student employees in an efficient manner. We are committed to maintaining the most current understanding of Federal, State and University regulations regarding payroll in order to provide accurate information.
KU Payroll Office Update
The KU Payroll staff is continuing to work hard to ensure employees are paid. We will be answering phones and emails during regular business hours. Our office will be staffed on Wednesdays from 8:00am - 11:00am. If you need in person assistance otherwise, please email our office at firstname.lastname@example.org to make arrangements.
Please don't hesitate to contact us by phone at 785-864-4385 or by email at email@example.com.
Online Payments for Payroll Arrearages
KU Payroll can now accept arrearage payments online through the KU Payroll Receivable portal. This portal is for KU Payroll arrearage payments only. The portal is only accessible at the link provided, which is separate from HR Pay or Enroll & Pay. Employees who have arrearage balances due are notified directly by KU Payroll via email and a mailed letter.
RFA Fiscal Year Deadline - May 29, 2020
The last day for RFA submission to the Payroll Office for fiscal year 2020 processing is May 29, 2020.
2019 W-2s are available online!
The quickest way to access your W-2 is online. You will need to log into the State of Kansas Self Service website and follow the online W-2 instructions.
The State of Kansas issues W-2s by mail* or online only. They cannot be emailed. The University of Kansas does not have access to W-2s. See our W-2 page for more information.
*Due to the current COVID-19 situation, requests to reissue W-2s are delayed.
The New 2020 W-4 Form
The IRS has released the new 2020 W-4 form, which has been revised to reflect changes made to the federal tax law. Please read the instructions included with the form or consult a tax expert for assistance. See our Federal W-4 Form page for more information.
Current employees are NOT required to fill out the new form unless they are changing their W-4 status, but may choose to submit a new form. If you choose not to complete a new W-4, federal tax withholding will continue to be based on the most recent W-4.