Payroll Services serves the University’s diverse customer base by providing accurate and timely compensation to all staff, faculty and student employees in an efficient manner. We are committed to maintaining the most current understanding of Federal, State and University regulations regarding payroll in order to provide accurate information.




Direct Deposit Changes

The Payroll Office can no longer accept direct deposit forms through regular mail, campus mail, or by fax.  The form can be submitted to any Shared Service Center (various campus locations) or the Payroll Office.  You will be required to show a photo ID at all locations.  This is an intended security measure.

Online Changes to Direct Deposit in HR Pay:

You can only update your direct deposit online if you have an existing account on file. You will need to use the Edit button to change your account information.

You can no longer add multiple accounts or delete an account on file.  These changes must be made through the direct deposit form.

You can verify your direct deposit account at any time through your HR Pay self-service account.

Please see our Direct Deposit page to access the form and for further instructions on making changes.


RFA (Retroactive Funding Adjustment) Training Classes

RFA training classes and open lab dates are now available!  Sign up through the Learning Management System - My Talent.

New training material has also been added to the website under RFA.


W-2 Information

The State of Kansas issues W-2's by mail or online.  The University of Kansas does not have access to print W-2's.

Log into the State of Kansas Self Service website and follow the online W-2 instructions.
Duplicate Copy:
Send a request in writing to the Payroll Office or email  Your W-2 will be mailed by the State of Kansas within approximately 2 weeks.
Your request must include the following:
  • Full Name
  • Address (your W-2 will be mailed here)
  • Last 4 digits of your SSN
  • Year(s) of W-2 requested

Contact Us

KU Payroll Services
Carruth O’Leary
1246 W Campus Rd, Room 145
Lawrence, KS 66045

Phone support



Who to Contact


Contact HR/Pay at (785) 864-0600
or by email at

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at

Health Insurance Deductions

Contact Staff Benefits at (785) 864-4946
or by email at

Retirement Deductions

Contact Staff Benefits at (785) 864-4946
or by email at
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