Appointments

KU Payroll is available for appointments Monday through Friday, from 9:00 am - 3:00 pm.  Walk-in appointments are not allowed.  Please call Payroll at 785-864-4385 or email payroll@ku.edu to schedule an appointment. 

Appointment Requirements:

  • Masks are required while in the building.
  • 2 person limit for each appointment.
  • Only one appointment is allowed in the office at a time.
  • Photo ID is required for many Payroll processes.

 

How do I know if I need an appointment?

Please contact our office if you are unsure if you need an appointment.  There are alternative methods available for most Payroll related tasks such as online portal, secured email, or by using the dropbox.  If you simply need to submit documents to our office, you may send them by secured email or by using the dropbox.

Many Payroll processes can be completed online through your HR Pay account, such as:

 

The following processes can also be completed online through other portals:

 

Please contact our office if you need assistance with any of these processes.  We can typically solve any issues over the phone.

 

DropBox:

If you simply need to give us documents, you may use the Student Accounts and Payroll dropbox.  The dropbox is a depository located on the east side of Carruth O'Leary, built into the back of the building on the loading dock.  The depository door needs to be pulled down until you see a space open.  Drop the envelope in the space, and push the door up all the way to close.

  • All documents must be labeled Payroll.
  • It is best that documents are in an envelope, otherwise please staple, clip, or fold so they stay together in the dropbox. 
  • No more than 10 pages should be deposited to avoid obstructing the dropbox opening and chute.

 

Arrearage Payments placed in the dropbox:

If you are leaving an arrearage payment, it must be a check or money order. Your payment should be in an envelope marked for Payroll and include the employee's legal name and the purpose of the payment (such as arrearage payment), otherwise, your payment credit could be delayed.  Cash is not accepted.  Credit card payments can be made online through the KU Payroll Receivable portal.  

 

Secure Email:

Encryption:

KU departments, faculty, staff, graduate research, and teaching assistants are eligible for encryption.  Visit the KU IT email encryption page for further assistance or contact the KU IT Customer Service Center at 785-860-8080 or by email at itcsc@ku.edu.

Sharing Files from OneDrive:

Both KU contacts and external contacts can securely share files through OneDrive for Business or Sharepoint Team Sites by granting permissions within OneDrive.

KU students, faculty, staff, and departments are eligible for a free download of Office 365 for home use.  It is standard on KU-owned work machines.


Contact Us

We have moved to Room 236! 

KU Payroll Services
Carruth O’Leary Hall
1246 West Campus Rd, Room 236
Lawrence, KS 66045

Office Hours:

In-Person: By Appointment Only

By Phone: 7:30am – 4:00pm

Phone support
785-864-4385
Phone

 

payroll@ku.edu
payroll@ku.edu
Email 

Voicemails and emails will be returned within one business day.

Who to Contact

Timesheets

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Health Insurance Deductions

Contact Staff Benefits at (785) 864-7402
or by email at benefits@ku.edu.

Retirement Deductions

Contact Staff Benefits at (785) 864-7402
or by email at benefits@ku.edu.
One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
5th nationwide for service to veterans —"Best for Vets: Colleges," Military Times
KU Today