Get your W-2

The State of Kansas issues W-2's by mail or through an online portal.  The University of Kansas does not have access to print W-2s for employees.

Online:

Log into the State of Kansas Employee Self-Service portal and follow the W-2 online instructions.

Your access to the State of Kansas Employee Self-Service portal continues for 18 months after leaving state employment, regardless of the reason for separation.

By Mail:

Your W-2 will be mailed to the mailing address on file with Human Resources.  If a mailing address is not on file, it will be sent to the home address. Update your address.

If you had previously given consent to receive your W-2 electronically, it will not be mailed to you unless you withdraw consent.

Duplicate Copy:

If did not receive your W-2* and prefer not to access it online, you can send a request in writing to the Payroll Office or by email to payroll@ku.edu. Your W-2 will be mailed by the State of Kansas within 2 weeks.

Include the following:

• Full Legal Name
• Address (your W-2 will be mailed here)
• Last 4 digits of your social security number
• Year(s) of W-2 requested

*For the current year W-2, please allow time for your W-2 to arrive before requesting a duplicate copy.  They will be mailed by January 31st. 

If you are unsure if your W-2 was mailed, you can log into the State of Kansas Employee Self-Service site and check your consent status by following the online instructions above.  If you had previously given consent to receive your W-2 online, it will not be mailed to you.

Retired or Former Employees

Employees who have retired or separated from State service continue to have access to receive their W-2 forms electronically for 18 months following separation, via The State of Kansas Employee Self-Service portal.  However, each retired or separated employee must sign back into Employee Self-Service and consent to receive their W-2 electronically.  If this consent is not resubmitted, a paper W-2 will be generated and mailed to the former employee.