Common reasons pay is delayed:

  1. Time worked or leave time was not entered on the timesheet.
  2. Time was not approved by the supervisor on the timesheet.
  3. Direct deposit was not updated in a timely manner to be in effect for the next paycheck.
  4. Your appointment was not entered into the Human Resources system.
  5. We have not processed paychecks for the first pay period you began work.
View the 2017 pay calendar to determine the date of your paycheck with the corresponding pay period.

Contact the Payroll Office if you did not receive  your paycheck.

FICA (Social Security and Medicare)

1. You worked more than 30 hours in one or both weeks of the pay period.

  • This is a combined total of all positions.
  • The hours worked in each week do not effect a week working over 30 hours. 
  • Example:  You worked 35 hours in week 1 and 20 hours in week 2.  You will be charged FICA since you worked over 30 hours in one of the weeks.

2. You were not enrolled in the minimum number of credit hours for FICA exemption.

  • Typically this is half-time enrollment.
  • The maximum hours rule still applies over breaks.


Withholding Tax

Every employee is subject to withholding tax based on the W-4 (federal) and K-4 (state) forms you submitted.  These can be updated at any time.

Immediately contact the bank where your funds are being deposited to see what options are available to you and update your direct deposit.

An employee’s direct deposit for earnings will remain in effect until the employee sends direct deposit form to payroll OR makes a change through employee HR PAY self-service portal.

In the event of leaving employment, the account will be inactivated in the Payroll system after a leave of 6 months. Employee’s returning to employment after an absence of 6 months or greater must complete a new employee direct deposit form. The University of Kansas is not responsible for any overdraft charges if employees do not have valid and active direct deposit accounts.

The State of Kansas requires all employee’s to be paid through direct deposit.  All employees are required to have an active bank account in effect at all times.


Federal Withholdings

1. Log into your HR Pay account and navigate through the main menu to W-4 Tax Information where you can update.


2.  Complete a W-4 form and submit to the Payroll Office.

*You only need to complete one of the above to update your federal withholdings.


State Withholding

1. Complete a K-4 form and submit it to the Payroll Office.

There is not online access to update state withholdings at this time.

You can update your direct deposit online or by filling out a new direct deposit form.  See the Direct Deposit page for further instructions.

Please note:  It is dependent upon the payroll cycle if your next paycheck will be deposited to the updated account.  It is recommended to keep access to a previous account until you know if your next check will deposit to your new account.  You may contact the Payroll Office by email, phone, or in person to confirm.

The University of Kansas uses The Work Number to provide automated verifications.  View instructions on using The Work Number.

Typically you can view your pay stub on the Monday before a pay date.  Log into your HR Pay account and follow the pathway to View Paycheck

1. Complete the Employee Data Sheet (pdf) and submit it to Human Resources. 

Human Resources
Carruth O'Leary, Room 103
1246 W Campus Rd
Lawrence, KS 66049

2.  Send an e-mail to Human Resources providing your full name, date of birth, and new address.

3.  Log into your HR Pay account and follow the navigation to Home and Mailing Address to update.


*You must complete one of the above to change your address with Human Resources.  Changing your address in Enroll & Pay does not change your address with Human Resources. 

Contact Us

KU Payroll Services
Carruth O’Leary
1246 W Campus Rd, Room 145
Lawrence, KS 66045

Phone support
Who to Contact


Contact HR/Pay at (785) 864-0600
or by email at

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at

Health Insurance Deductions

Contact Staff Benefits at (785) 864-4946
or by email at

Retirement Deductions

Contact Staff Benefits at (785) 864-4946
or by email at
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