Common reasons pay is delayed:

  1. Time worked or leave time was not entered on the timesheet.
  2. Time was not approved by the supervisor on the timesheet.
  3. Direct deposit was not updated in a timely manner to be in effect for the next paycheck.
  4. Your appointment was not entered into the Human Resources system.
If you are a new employee, view the 2016 pay calendar to determine the date of your first paycheck.

Contact the Payroll Office if you did not receive  your paycheck.

If you worked greater than 75% time (over 30 hours) in a work week OR you were not enrolled properly OR you are working in the summer and not enrolled. View the Student Social Security Exemption Chart.

Immediately contact the bank where your funds are being deposited to see what options are available to you and update your direct deposit.

An employee’s direct deposit for earnings will remain in effect until the employee sends direct deposit form to payroll OR makes a change through employee HR PAY self-service portal.

In the event of leaving employment, the account will be inactivated in the Payroll system after a leave of 6 months. Employee’s returning to employment after an absence of 6 months or greater must complete a new employee direct deposit form. The University of Kansas is not responsible for any overdraft charges if employees do not have valid and active direct deposit accounts.

The State of Kansas requires all employee’s to be paid through direct deposit.  All employees are required to have an active bank account in effect at all times.

 

Federal Withholdings

1. Log into your HR Pay account and navigate through the main menu to W-4 Tax Information where you can update.

OR

2.  Complete a W-4 form and submit to the Payroll Office.

*You only need to complete one of the above to update your federal withholdings.

 

State Withholding

1. Complete a K-4 form and submit it to the Payroll Office.

There is not online access to update state withholdings at this time.

Please note:

It is dependent upon the payroll cycle if your next paycheck will be deposited to the updated account.  It is recommended to keep access to a previous account until you know if your next check will deposit to your new account.  You may contact the Payroll Office by email, phone, or in person to confirm this or for any other assistance.

 

By Form:

Complete the Direct Deposit form and submit it to the Payroll Office along with bank documentation of your routing number and account number (ie. voided check)

OR

Online:

1.  Log into your HR Pay account at https://hr.ku.edu.

2. Follow the pathway to Direct Deposit

3. Click the Edit button next to your account detail to change your current account information or to update percentages/amounts to be deposited to the current account.

**If you click the delete button the system will lock you out for 24 hours.

4. If you wish to add an additional account you will click the Add Account button at the bottom of account detail.

5.  If you have one account, please list the Deposit Type as Balance and the Deposit Order as 999.
     If you have multiple accounts, one of your accounts should always have the Deposit Type as Balance and Deposit Order as 999.
     Balance means the whole balance or the remaining balance (if you have more than one account) of your check will go to that account.

The University of Kansas uses The Work Number to provide automated verifications.  View instructions on using The Work Number.

Typically you can view your pay stub on the Monday before a pay date.  Log into your HR Pay account and follow the pathway to View Paycheck

1. Complete the Employee Data Sheet (pdf) and submit it to Human Resources. 

Human Resources
Carruth O'Leary, Room 103
1246 W Campus Rd
Lawrence, KS 66049
 

2.  Send an e-mail to Human Resources providing your full name, date of birth, and new address.

3.  Log into your HR Pay account and follow the navigation to Home and Mailing Address to update.

 

*You must complete one of the above to change your address with Human Resources.  Changing your address in Enroll & Pay does not change your address with Human Resources. 


Contact Us

KU Payroll Services
Carruth O’Leary
1246 W Campus Rd, Room 145
Lawrence, KS 66045

Phone support
785-864-4385
Phone
Who to Contact

Timesheets

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Health Insurance Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.

Retirement Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.
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