W-2 Information

1. Go to the State of Kansas Employee Self-Service website.
2. Enter your State of Kansas Employee ID
   • Your SOKS ID is an 11-digit number beginning with a capital letter found at the top of your pay stub (e.g., J0001234567).  Access your paystub.
3. Enter your password.
   • If you are a first-time user, you will need to contact the Payroll Office by email or phone to get your temporary password.
   • If you are a returning user and do not remember your password, use the Forgot Your Password link under the sign in button.
     • This will ask a security question and give you a temporary password. 
     • It will then say your password is expired and prompt you to change it.
     • Note: If you have not set up security questions in your profile, this option will not work.
   • If the above options do not allow access, please call the State of Kansas Help Desk to have your password reset at 785-296-1900 or toll-free at 866-999-3001. Help Desk hours are from 8:00 am to 4:30 pm, Monday – Friday.
     • KU is not able to reset your password.
4. Click on the My System Profile box.
   • Set up a primary email account.
     • This does not have to be a KU email.
   • Click on Maintain Secret Question & Answer for "Forgot Password" to set up security questions.
     • Select a question from the dropdown menu.
     • Enter a response and click OK.
     • It will take you back to the General Profile Information page.
     • Click Save.
5. Navigate back to the home page by clicking the home/house symbol at the top of the page.
6. Click on the W-2 Consent, Reissue, Forms box.
7. Your consent status will show at the top of the page.
   • If it shows you currently receive W-2 forms electronically, you may skip step this step.  You do not have to give consent again.
   • Click the check box to give consent and click submit.
   • This is also where you withdraw the consent if you choose.
8. Select the "View W-2/W-2C Forms" in the menu on the left side of the screen.
9. Select the "View Form" button under the Year End Form column to see the current year's form as a PDF
   • Select past years from the drop-down menu at the top.
   • Note: If your browser is set to block pop-ups, you should see an alert at the top to ask if you wish to allow the pop-up. Click allow.

Contact the Payroll Office at payroll@ku.edu for further assistance.

Helpful Hints:

• Use Mozilla Firefox or Microsoft Edge.
• Use a laptop or desktop computer rather than a mobile device.
• Make sure your pop-up blocker is off or allows the website to show a pop-up window.
• If you updated your profile: Log off, close your browser, and then log back in.