Federal Income Tax Exemption

You can claim exempt from Federal income withholding tax by writing "Exempt" in box 7 on the W-4 form, which means you are certifying you meet both of the following conditions:

  • Last year I had a right to a refund of all federal income tax withheld because I had no tax liability, and
  • This year I expect a refund of all Federal income tax withholding because I expect to have no tax liability.

By claiming this status, there will not be Federal income tax withheld from your paycheck.  This could affect your tax return filed at the end of the year.  Consult a tax expert if you are unsure if you should claim exemption.

 

Federal Income Tax Exemption status expires at the end of each calendar year, per IRS regulations.  You must update your W-4 status to continue claiming exemption for the new calendar year.

 

Instructions to update your W-4 online to continue claiming exemption:

 

1. Log into your HR Pay Employee Self-Service

2. Follow the path to W-4 Tax Information:

 

3. Under Claim Exemption change the year to 2018 and check the box confirming you meet the conditions to claim exempt status.  It must have the year 2018 entered to be valid.  Please see the highlighted boxes.

4.  Click Submit

 

Instructions to change your exemption status online:

Follow steps 1 and 2 above to find your W-4 page in HR Pay.

3. Enter the allowances you want to claim.

4. Indicate your marital status.

5. Uncheck the box that indicates you meet the exemption requirements.

6. Click submit.

 

Please contact the Payroll Office if you have any questions or need assistance.


Contact Us

KU Payroll Services
Carruth O’Leary
1246 W Campus Rd, Room 145
Lawrence, KS 66045

Phone support
785-864-4385
Phone
Who to Contact

Timesheets

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Leave Time

Contact HR/Pay at (785) 864-0600
or by email at hrpay@ku.edu.

Personal Info

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Salary / Pay Rate

Contact HR Appointment Staff at (785) 864-5994
or by email at hrappt@ku.edu.

Health Insurance Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.

Retirement Deductions

Contact Staff Benefits at (785) 864-4946
or by email at benefits@ku.edu.
One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times
KU Today