W-2 Information

The State of Kansas issues W-2s by mail or through an online portal.  The University of Kansas does not have access to print W-2s.  You can obtain your W-2 in one of the following ways:

By Mail:

Your W-2 will be mailed to the home address on file with Human Resources. Update your address.

If you had previously given consent to receive your W-2 online, it will not be mailed to you unless you withdraw consent.

Online:

Log into the State of Kansas Self Service website.  Online W-2 Instructions

Your access to the State of Kansas Self Service website continues until 18 months after leaving state employment.

Duplicate Copy:

If you are a current employee or were in the past 18 months, you can access your W-2 online at any time once they are available, including previous years. 

You can send a request in writing to the Payroll Office or email payroll@ku.edu.  Your W-2 will be mailed by the State of Kansas within 2 weeks.

Include the following:

• Full Name
• Address (your W-2 will be mailed here)
• Last 4 digits of your social security number
• Year(s) of W-2 requested

Inactive Employees

W-2s will automatically be mailed to employees who are no longer with KU, regardless of reason for separation.  Inactive employees also have access to the State of Kansas Employee Self-Service site for 18 months after leaving employment to get their W-2 online.