W-2 Information
The State of Kansas issues W-2s by mail or through an online portal. The University of Kansas does not have access to print W-2s. You can obtain your W-2 in one of the following ways:
By Mail:
Your W-2 will be mailed to the home address on file with Human Resources. Update your address.
If you had previously given consent to receive your W-2 online, it will not be mailed to you unless you withdraw consent.
Online:
Log into the State of Kansas Self Service website and follow the Online W-2 Instructions.
Your access to the State of Kansas Self Service website continues until 18 months after leaving state employment.
Duplicate Copy:
If you are a current employee or were in the past 18 months, you can access your W-2 online at any time once they are available, including previous years.
You can send a request in writing to the Payroll Office or email payroll@ku.edu. Your W-2 will be mailed by the State of Kansas within 2 weeks.
Include the following:
- Full Name
- Address (your W-2 will be mailed here)
- Last 4 digits of your social security number
- Year(s) of W-2 requested
Inactive Employees
W-2s will automatically be mailed to employees who are no longer with KU, regardless of reason for separation. Inactive employees also have access to the State of Kansas Employee Self-Service site for 18 months after leaving employment to get their W-2 online.
1095-C Tax Forms
Please contact Staff Benefits for assistance with your 1095-C form.
