W-2 Information
The State of Kansas issues W-2s by mail or through an online portal. The University of Kansas does not have access to print W-2s. You can obtain your W-2 in one of the following ways:
Online:
Log into the State of Kansas Employee Self-Service portal and follow the Online W-2 Instructions.
Your access to the State of Kansas Employee Self-Service portal continues until 18 months after leaving state employment.
By Mail:
Your W-2 will be mailed to the most current active mailing address on file with Human Resources at the time The State of Kansas pulls address information (typically Nov or Dec). If a mailing address is not on file, it will be sent to the most current active home address on file. Update your address.
If you had previously given consent to receive your W-2 online, it will not be mailed to you unless you withdraw consent.
Duplicate Copy:
If did not receive your W-2 and prefer not to access it online, you can send a request in writing to the Payroll Office or email payroll@ku.edu. Your W-2 will be mailed by the State of Kansas within 2 weeks.
Include the following:
- Full Name
- Address (your W-2 will be mailed here)
- Last 4 digits of your social security number
- Year(s) of W-2 requested
Retired or Former Employees:
Employees who have retired or separated from State service continue to have access to receive their W-2 forms electronically for 18 months following separation, via The State of Kansas Employee Self-Service portal. However, each retired or separated employee must sign back into Employee Self-Service and consent to receive their W-2 electronically. If this consent is not resubmitted, a paper W-2 will be generated and mailed to the former employee.
1095-C Tax Forms:
For assistance with your 1095-C form, please contact Staff Benefits at 785-864-7402 or by email at benefits@ku.edu.
