A W-2 form reports an employee's annual wages and the amount of taxes withheld from his/her paychecks. You use the W-2 Form when filing your income tax return after the end of the calendar year.
Withholding Tax (W-4 / K-4)
Employees are subject to federal income withholding tax and state income withholding tax. Each tax is withheld separately and based on income and the withholding allowances. Every employee will need to complete both a W-4 Employee's Withholding Allowance Certificate and a K-4 Kansas Employee's Withholding Allowance Certificate. This allows the University to know the amount of income tax to withhold from your pay. You can update your withholding tax information at any time.
- Missouri has added a new rule to their tax guide for their residents who are working out of state. These employees need to submit additional forms to the Payroll Office to declare the state they are performing services for KU.
- Employees who are working outside of Kansas need to submit additional forms to the Payroll Office to ensure their state withholding tax is set up correctly.
The Federal Insurance Contributions Act (FICA) is the federal law that requires 3 separate taxes withheld from the employee's wages.
- 6.2% Social Security tax
- 1.45% Medicare Tax
- 0.9% Medicare Additional tax when the employee earns over a certain threshold.